Five Types of HR Policies You Need in Place Today. The HR Department of any company is the people who have been hired as employees of a company to select, recruit assess new candidates, as well as create the procedures and HR policies of companies. These guidelines are set by the top management and different departments of the company including the HR team completely depending on the type of HR policies and procedures that need to be implemented. Social media and phone use while at work. Your policies should address how soon time off should be requested, if applicable, and whom employees should contact if they are sick or if there is an emergency. HR policies might be classified on the idea of sources or description. There are many types of Important HR documents that form a vital part of the documentation process. HR documentation, when arranged cautiously, secretly and as per organizational policies, is the foundation of an HR office. There are some common types of HR policies that every business should have, including policies around diversity, taking time off due to illness or for vacation, employee … WHS policies highlight safety procedures and the responsibilities of all employees to keep the workplace safe. The following three important HR policy types to consider may also appear in the employee handbook for employee reference. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. HR policies are developed so there is a standard and universal way of doing things at the office. Human Rights Campaign: Sample Equal Employment Opportunity Policies, Hootsuite: How to Write a Social Media Policy for Your Company, Boston University Human Resources: Job Safety and Health Protection Act, FindLaw: What is FMLA? The conceptualization of HR policies as an aid to management requires formulation of overall and subsidiary policies, that is, organization-wide policies such as general company policies, administrative policies for top executives, operational policies for the guidance of low-level managers who execute plans and programmes, on the one hand, and subsidiary policies relating to the overall policies, on the other. Check your state and local law to ensure all leave requirements are included in your employee handbook. Having human resource policies in place helps employees to know what is expected of them. As you asked for the types of HR Policies iam sending you the following:- Induction Policy, Recruitment policy, Selection Policy, Training & Development Policy, Leave policy, Appraisal Policy, Retention Policy, Maternity Policy, Labor Policy, Time Management Policy, Employee Welfare Policy, etc. … Learn more about her and her work at thatmelinda.com. These Sample HR Policies Provide a Guide While every organization has different needs, different priorities, and different guidelines they need to guide employee behavior, these samples give you a base on which you can build the policies for your organization. As discussed in previous articles about the pre-employment process, the financial and legal liabilities surrounding “bad hires” and negligent hiring practices can be significant. An organization works within a framework or within certain guidelines. It is important that these policies also address the written reporting of and ultimate … HR policies may be of two types, namely formal and informal. Your HR policies should clearly spell out what types of time off your business offers, such as sick time, vacation time and/or personal time. Do it today. For example, following thorough background screening policies saves your organization from having to address conduct or safety, and therefore disciplinary and termination issues with a given employee down the line. Take a few minutes to review the following types of policies to be sure your company has covered more than “just the basics” with its current HR policies. Visiting appointments policy and procedures W Southern Cross University acknowledges and pays respect to the ancestors, Elders and descendants of the Lands upon which we meet and study. The initial responsibility of any employee will be to get synced with the work culture of the organization, in such a case HR policies help them give an idea about the do’s and don’ts one must follow. All employees face the same consequences for breaking the policy. Types of Documentation. There are a few HR policies that can help businesses today avoid lengthy policy disputes, expensive lawsuits and unnecessary liabilities and risks.Take a few minutes to review the following types of policies to be sure your company has covered more than “just the basics” with its current HR policies. HR POLICIES AND PROCEDURES A comprehensive coverage of policies embrace any action or decision, taken by management or employees in relation to the working environment. These HR policies may overlap with conduct policies in some ways, as they can address how to report physical or emotional threatening behavior of coworkers. If You Think I Need HR Policies in My Business… So Now What? There are a wide variety of HR policies which can be adopted. Once your human resource policies are developed, review them periodically to ensure they are up to date and that they reflect your business's needs. It includes the rights, responsibilities and actions. Other types of appointment; Fixed-term contract appointments; Learnership & internship; Independent contractors & labour brokers; Remuneration & benefits. These policies should include information about: Your policies around employee overtime and break times should reflect federal overtime laws as well as any relevant laws in your state. Social media policies should address both using personal social media accounts while at work and policies for using your business's social media accounts. Because these HR policies address the pre-employment or the start  of an employee's time with your organization, they are often some of the most important. Guide to Developing HR Policies and Procedures August 2017 – rr4489 DISCLAIMER These materials are provided by the Hawaii Employers Council for illustrative and general informational purposes only, are not intended to constitute legal advice, and should not be interpreted by you as legal advice. Your human resource policies should reflect that, along with requirements for using safety gear or equipment and how employees should report any safety issues. The section surrounding layoffs during slow periods, lead time requirements, call back notices, and vacation remaining upon termination must all be documented. Door locking rules and regulations and the use of passwords are an example of this. Berkeley Human Resources: What Are Diversity, Equal Employment Opportunity, and Affirmative Action? The requirements for termination is also a very common type of policy, including provisions for retirement, voluntary termination, layoffs, and termination for cause. The employee handbook should be updated regularly to accommodate changes in labor laws and company culture, and those changes should be communicated promptly to all staff members. Creating and nurturing high-performance teams is one of HR’s key responsibilities. These policies may address issues from dress code to sexual harassment. Employees may need time off for a wide variety of reasons, including vacations, family emergencies or leave to have or adopt a child. All employees are held to the standard of the policy. It is said that the HR Department and its policies and procedures are the real backbone and foundation of a company. Conduct Policies. HR Policies are: 1) The keystone in the arch of management and the life-blood for the successful functioning of the personnel management for lasting improvement in labour relations. About informal HR policies, Michael J. Jucius has rightly observed that many personnel policies undoubtedly have just grown. previous articles about the pre-employment process, 7 Elements of a Thorough Background Check for Employers, Complete Driver’s Abstracts As Another Metric. Employee safety policies should also address how employees should report any accidents or incidents on the job. Reviewed by: Michelle Seidel, B.Sc., LL.B., MBA, Girl on her workplace working image by Angel_a from. Belbin’s Team Role Inventory is a commonly used tool for team creation and cooperation. Finally, the factsheet … HR policies could be classified on the basis of sources or description. Melinda Hill Sineriz is a freelance writer with over a decade of experience. Important HR documents are not only vital for the HR Department but also for the business as a whole. A-Z list of HR policies for The University of Western Australia. The company also benefits from safety policies when it comes to property or data losses and liabilities. hbspt.cta._relativeUrls=true;hbspt.cta.load(3892075, 'e7e56554-bbc1-49e8-838d-b5796ad6102f', {}); Employee handbooks address a group of policies about general employment information including compensation, attendance and leave, benefits and the Equal Employment Opportunity (EEO) as well as references policies about the Americans with Disabilities Act (ADA), standards of conduct, safety, disciplinary actions and more. Some examples of HR policies to clarify may include: the process for and thoroughness of  background screenings, issues surrounding job offers and decline letters. Does your organization have each of these types of HR policies? They should also reflect federal, state and local requirements for issues such as workplace diversity, preventing discrimination and harassment and leave for family or medical issues. Workers are entitled to a safe and healthy workplace through federal law. In such instances, everyone seems to know, without being told and without knowing where it originated, that a certain type of decision will be made in … Equal Employment Opportunity Commission: Overview. This factsheet looks at how organisations can benefit from introducing HR policies, the people responsible for developing policies in different-sized organisations, and the types of policies which should be introduced. This is a good starting point, but many employers choose to go further. Human resource policies are always a must in all types of organizations as they need to cater and meet the needs of all types of people. Many businesses fall under the Family and Medical Leave Act, which guarantees up to 12 weeks of unpaid leave each year for medical reasons, including the birth of a child. Attendance policies make it clear that employees must be ready to work at their scheduled start time each day and provide procedures for informing the company of an unscheduled absence or late arrival. It also provides guidance on implementing HR policies, from auditing to benchmarking, consultation and drafting of new policies, to ongoing review. These policies address a company’s rules and procedures regarding holidays, vacation, sick, and other types of time off benefits, or leave required by law (such as voting leave, family leave, and domestic violence leave) or company policy. This is especially important when an organization needs to address and document disciplinary actions and termination decisions. Having HR policies in writing about how and when employees are compensated can save you time and keep your employees happy. HR Policies – How to Frame HR Policies: 2 Ways . Most employers with 15 employees or more are required to follow federal laws that prohibit employer discrimination based on race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age and disability. The importance of human resource policies is readily apparent when it comes to developing policies around employee conduct. For example, dress code policies … It is important that these policies also address the written reporting of and ultimate consequences for any breaking of these policies. Some companies offer more than the minimum requirements for family leave, such as allowing employees to take more than 12 weeks off without penalty or offering some amount of paid time off. She specializes in business, personal finance, and career content. Triton can support your organization with thorough background screening services help your organization recruit and hire the right employees and protect it from the liabilities associated with a “bad hire.” Learn more about Triton’s background screening services now. Other policies can help set out how employment matters such as discipline, Employee grievances , Parental leave , and issues such as discrimination and equal treatment are dealt with. Personnel Policies – Clearly state business hours, terms of employment (hiring and termination), wages or salary (and bonuses, if any), insurance and health benefits, paid vs. unpaid vacation days, sick leave, and retirement. FAQ on Federal Leave Law. Generally speaking, safety policies ensure employees have a safe work environment and culture. Learn what HR Policy is and how to write Human Resource Policies and Procedures of Companies with Examples. Most business owners have had an employee claim that he didn’t know about a workplace policy. Some of the top human resource policies are, Attendance; Behaviour; Requests; Safety; Must-Have HR Policies and Forms: Remuneration. 2) The statements of Intention indicating an agreement to a general course of action and purposes. These policies may address issues from dress code to sexual harassment. She has worked in sales and has managed her own business for more than a decade. Discipline and termination policies should address whether: Proof the employee was aware of the policy. Email and internet use policies should address whether employees can access personal email during work hours or use the internet for nonwork purposes. Your policies should also address family medical leave. Managers have different levels of legal responsibility and culpability based on discrimination and harassment laws. The types of human resource policies you develop should cover the essential rules and guidelines you expect employees to follow. One of the major functions of HR policies is to ensure the consistent and fair treatment of all employees. What are HR Policies and Procedures? Policy may be statement of : Standards for employee attendance Management obligations in grievance administration Conditions under which loans will be granted … It is also a best practice to have policies on standards of conduct, drug and alcohol abuse, disciplinary action, confidentiality, conflicts of interest, and workplace violence. There are different natured people, not surprisingly all go well with each other. Website Feedback: [email protected] Last updated: Tuesday, 29 August, 2017 8:32 AM. She has also written content for businesses in various industries, including restaurants, law firms, dental offices, and e-commerce companies. Human resources policies have diverse standards depending upon the nature of company. But safety policies may also inform employees how to make wise decisions that are Occupational Safety and Health Administration (OSHA) compliant. For example, employees who don’t follow the dress code may receive a verbal warning and may be asked to go home and change. Workplace injuries can affect your business in a number of ways including decreased productivity, sick pay obligations and the cost of finding a replacement. Developing HR Policies and Procedures . and what forms are required - from W-2s to non-disclosure agreements (NDAs), if applicable. He may say that he didn’t know the dress code or that he needed to request vacation time in advance. For example, employers may develop workplace diversity policies that not only prohibit discrimination but affirm the value of a diverse workplace. If not, don’t wait to put them in place. Meal breaks and rest breaks and whether those are paid or unpaid. HR policies regarding dress codes are universal in the human resource world, in accordance to a latest study in Harvard Business School, dressing of people can have a noticeable impact on how professional they look and how successful they are at performing their routine tasks. U.S. These inclusive types of HR policies may include statements such as “we recruit, hire and promote employees based on merit and experience” and “we prohibit discrimination or harassment in any form.”. The following three important HR policy types to consider may also appear in the employee handbook for employee reference. HR policies that address employee conduct define “appropriate workplace behavior” for employees. Individual personality assessments are also often used as they help to understand how other team members think and behave. A written Health and safety policy is compulsory if you have five or more employees. HR policies that address employee conduct define “appropriate workplace behavior” for employees. These policies cover a wide range of issues, including: The consequences for not following these policies should also be clearly spelled out. This Page. Types of HR Policies The human resource (HR) department of a company is charged with the task of identifying policies for employees to adhere to. There’s no guarantee your employees will read the policies, but if you have policies in writing and provide ongoing training to support them, you may not hear the “I didn’t know” excuse quite as often. Find list of company HR Practices Sample such as Leave, Promotion, Travel, Transfer, Medical Policy and more Template in ready to use ppt and pdf format … A clear understanding of tasks that need to be completed, by whom, and on what timeline can help reduce your organization’s risk. 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